Microsoft 365 Backup: How to reliably protect your data

Microsoft 365 offers many advantages for everyday work. Emails, files, Teams, and calendars can be used from anywhere, everything runs via the cloud and is well integrated. What many people do not know: Microsoft does protect the platform against technical failures, but not your data from accidental deletion, attacks, or legal requirements.

Microsoft 365 Backup: How to reliably protect your data

The most common causes of data loss in Microsoft 365 are not system errors, but human error, malware, or unclear responsibilities. Without an external backup solution, this data is often lost for good.

Examples:

• A file is accidentally deleted and automatically removed from the recycle bin after a short time
• A ransomware attack encrypts all files, including those in the cloud
• Legally relevant data is deleted too early, even though retention periods apply

What our backup service does

Regular and complete backup
We automatically and regularly back up all important content. This includes:

• Emails and calendars
• OneDrive data
• SharePoint content
• Microsoft Teams data

Fast recovery in an emergency
Whether it's an individual file or an entire folder: data can be restored within a few minutes. This reduces downtime and prevents production stoppages.

Protection against cyberattacks
External, encrypted backups prevent a ransomware attack from bringing your company to a standstill. Even in the worst case, your data remains intact and is quickly available again.

Scalable for every company size
The solution grows with you. Whether it's a small team or a complex IT infrastructure, we back up what matters to you.

Why this matters

Microsoft does not offer a true backup function in the classic sense. Deleted or damaged data often can no longer be restored, especially if it is not noticed until weeks or months later. An in-house backup solution is therefore not only sensible, but necessary in many cases.

Questions we are often asked

How often is it backed up?
By default, daily. More frequently if needed.

What is backed up?
Emails, calendars, OneDrive, SharePoint, Teams. Everything that is stored as data in Microsoft 365.

Where are the backups stored?
In certified, external data centers with high security standards. Your data remains separate from the actual Microsoft system.

Is this also useful for small businesses?
Yes. Smaller companies in particular rarely have the capacity to quickly restore lost data. A backup service protects against work interruptions and financial risks.

What does it cost?
The costs depend on the scope and data volume. In many cases, a backup service saves significantly more than it costs.

What you get from it

• Data security in the event of accidental deletion or attacks
• Legally compliant retention of information
• No long downtime in the event of data loss
• Full control over your Microsoft 365 content

If you like, we can review your current protection and advise whether and how a backup makes sense for you, without obligation and without jargon.